Integration of "Company Management" and 1C Accounting by Meta-Sistem: Solving the Problem of Data Duplication in Moldovan Business

Problems of Parallel Maintenance of Accounting Systems

Most Moldovan companies face the need to maintain managerial and accounting records simultaneously. At the same time, the use of two separate systems creates serious operational problems:

Data duplication – each document has to be entered twice: first in 1C: Company Management for operational control, then in 1C Accounting by Meta-Sistem to comply with the requirements of Moldovan legislation. This increases labor costs by 2–3 times.

Data desynchronization – manual data transfer inevitably leads to discrepancies between systems. The same operations may be reflected differently, which complicates reconciliation and control.

Slowdown of business processes – document processing time increases critically. Operators have to switch between programs, search for correspondences, and verify the correctness of data transfer.

High probability of errors – the human factor in repeated entry of the same information leads to data distortion, inaccuracies in reporting, and violations of accounting discipline.

Architecture of the Integration Solution

Principle of Bidirectional Exchange of Reference Data

The integration is based on automatic synchronization of core reference data between the systems:

Items – goods and materials are synchronized with a full set of characteristics, prices, and classification attributes. Changes in one system are automatically reflected in the other.

Counterparties – the customer and supplier database is kept up to date, including bank details and contact information.

Cash registers – a unified cash discipline is ensured with synchronization of balances. It is important to consider limitations: control is available only for certain types of operations.

Warehouses – the warehouse structure is unified with automatic updating of balances and control of goods movement.

Unidirectional Transfer of Documents

The document flow is organized according to the principle of transfer from the management system to the accounting system:

Receipt documents – all operations related to the receipt of goods and services automatically generate the corresponding accounting entries with correct VAT reflection.

Additional expenses – direct costs are correctly allocated to the cost of goods. At the same time, indirect expenses require separate processing.

Import operations – a specialized algorithm processes customs payments and duties in accordance with the currency legislation of Moldova.

Production documents – data on product output is transferred with the formation of the correct cost of finished goods.

Sales – all sales are automatically reflected in accounting with revenue recognition and control of accounts receivable.

Inventory results – documents on surpluses and shortages are created manually by the user; automatic generation is not provided.

Retail sales – data from cash registers is transferred to form revenue from retail trade.

Cash operations – incoming and outgoing cash orders are transferred with limitations: the operations “Receipt from customers” and “Payment to supplier” are identified accurately, the rest – in a generalized manner.

Reverse Transfer of Banking Data

Bank statements are transferred from 1C Accounting by Meta-Sistem to the management system with automatic matching of payments to contracts.

Implementation Features for the Moldovan Market

Compliance with tax legislation – the system automatically generates VAT declarations and income tax reports in accordance with the requirements of the Tax Code of Moldova.

Currency operations – accounting is maintained in Moldovan lei with automatic recalculation of foreign currency operations at the NBM exchange rate.

Government reporting – the integration ensures preparation of documents in the formats required by Moldovan regulatory authorities.

Technical Limitations of the System

Data integrity control – in 1C Accounting by Meta-Sistem it is possible only in emergency situations and is performed manually.

Exchange initiation – data export to the accounting system is initiated by the user; automatic transfer is implemented only from the management system.

Payment planning – control of targeted use of funds for cash expense orders is possible only if planning is properly configured.

Integration Implementation Process

The implementation takes place in four stages:

1. Business process analysis – study of the company’s specifics and determination of data exchange parameters

2. Integration setup – configuration of exchange rules and testing of information transfer

3. Staff training – preparation of employees to work with the integrated system

4. System launch – transition to operational mode with control of exchange correctness

Ready-Made Solution

An important advantage is the availability of a ready-made integration mechanism between 1C Accounting by Meta-Sistem and 1C: Company Management. The solution has already been developed and is configured as part of the management system implementation without additional development costs.

Automation Results

The integration implementation demonstrates the following results:

• Reduction of document processing time by 70%

• Reduction of accounting errors by 85%

• Acceleration of report preparation by 60%

• Personnel cost savings of up to 40%

• Increase in data accuracy to 95%

The integration of the two systems allows Moldovan companies to effectively solve the problem of data duplication while maintaining compliance with local legislation requirements and ensuring high-quality managerial accounting.